Create a striking CV and cover letter

Our tips to apply online in Vietnam.

“How could I make the difference in the eyes of the recruiter among the hundreds or thousands of other CVs for the same position?”

Make sure your email is perfect!

Nowadays we typically apply online or by e-mail. Even if you meet the Director or know him, you will be asked to send your CV via e-mail…

According to our experience of sorting applications, we have many examples of great and bad applications! Let’s find out how to produce a striking application that will attract the recruiter and hopefully make him or her to accept to give you an interview for the position you are targeting. Now is the time for you to perform and become successful in your job search! As many teachers, newspapers, blogs and professionals might have talked about how to make a CV already, we will merely highlight what is the most important to insert in your email, CV and cover letter and focus on some specifications when applying for Vietnam.

First, remove the « blablabla » and write more useful information for us! Go straight to the point and keep the details for the cover letter. Your purpose is to make the recipient click on your enclosed documents: What should your email contain?

  • WHO: introduce yourself; name, age, nationality, current education, etc.
  • WHY: why you came to us; what are you looking for? Which offer(s)? What are your projects?
  • WHEN: when you would like to start, for how long time.
  • INVITATION: invite your recipient to read more about you and contact you for an interview.
  • SIGNATURE: Full name, title + localization, phone number and Skype ID (especially when applying for an internship abroad)

Be professional;

  • Your object should shortly answer the question: « what are you looking for? »
  • Use a serious email address
  • Check your grammar/spelling.

Second, personalize your email. We know you are not just applying with us, but you don’t need to show it ;)! Let’s see how to adapt each one of your e-mails to make it unique;

  • Talk to someone; Find the name of your recipient and start a professional conversation with him or her. Call the company if necessary. For example, you know that for Jump in Vietnam, we are Nicolas and Ninou, you can use it!
  • Make sure your sentences are not too general and fit with the company situation, size, place, etc. Take at least 20 minutes to gather information about the company, its news. Show the recruiter you are really interested.
  • Don’t copy-paste and transform your content inside your new message box. Because text, font or size can change when sending your e-mail, it’s best to stay uniformed!

GOOD TO KNOW: Once you think it is done, you can send your email to yourself on another webmail platform in order to have a preview of your email and check exactly what your recipient will receive. Finally, make sure you transform each enclosed documents in .PDF format… Here is why:

  1. The page layout might completely change as everyone is not using the same computer brand or word processing software, so your application might not be readable or as beautiful as it is on your computer.
  2. Only a few students know how to use ALL the processing software functions in WORD (for example). So, recruiters might check your page layout and see some imperfections.

In case you realize you’ve sent the wrong email or the wrong resume, try to be proactive and responsible. You may contact the HR team and solve your mistakes. It can happen to the best of us!

We are going to show you few examples of what we consider a bad application to an internship. We believe the first question a candidate should ask himself before pressing the “send” button of his webmail is “How could I make the difference in the eyes of the recruiter among the hundreds or thousands of other applicants for the same position?” The most important is not only to fit with the requirements of the internship offer but to make-the-recruiter-to-see-it.

empty-email-only-cv-application-for-internship

First example: the empty email application for an internship.

Of course, a large majority of you wouldn’t do this but it is a great opportunity to remind you that recruiters are looking for professional, polite and respectful profiles. Even if you put all the necessary information in your CV and cover letter, you should add content to your email. It’s important to be consistent and simple but could you imagine sending this exact empty email to a prospect if you were a salesperson?

« The way you behave during the recruitment process determines how you will act in your further professional environment. »

application-to-many-recruiters-at-the-same-time

Second example: the application intended to several recruiters at the same time.

Apart from the fact that the chosen object is clearly inappropriate (we will detail the importance of the object for an application via email later), this email has no chance to get any answer from a recruiter. When applying for a job, you should personalize your CV, cover letter and email to the recruiter. Ask yourself: « how can I show I have understood the mission within its context and I am the perfect person to be trust for this position? »

copy-pasted-cover-lettre-too-long-email

Third example: the copy-pasted cover letter resulting into a too long email

An application has to be both long enough to attract the recruiter and adequately consistent to facilitate the reading. Recruiters spend hours behind their desk to read thousands of candidate files but spend only 6 seconds to read each application.

Your email has to be the appetizer, the CV the main course and the cover letter the dessert.

Be careful about the details…

A tiny detail can make a huge difference!

As an example, check your enclosed document names: if you apply in English, your file’s name should be in the same language. Also, make sure you rename them simply like name-resume.pdf or cover-letter-name.pdf. It is very simple and can seem non important for you but it can facilitate the recruiters’ job; and they could be able to save and find your documents faster. Also, follow the recruiters instructions; in which language should you apply? What information should you provide? Etc.

Concerning the Curriculum Vitae:

After reading your CV, we should be able to know who you are in detail and decide if we could need you for this particular position or not. So make sure your resume contains enough information about you, your experiences and your education. The general aspect needs to look attractive (colors, font, layout, organisation).

How many pages? It’s up to you. Check before if you used the space in a proper way. Be careful to not send a 2 page resume with 1 blank page; this is not professional.

Should I make full sentences? Not necessary. You can use keywords as long as it gives enough information about your skills, interpersonal skills, realizations, etc. In Vietnam, we like to have details because sometimes position titles or kind of skills doesn’t mean the same thing in the eyes of the recruiter.

Our recommendations:

  • Put a nice and professional photo. It cost between 5 and 10€ with this companyTo apply for Vietnam, as the culture give advantage to face-to-face relationships, CV with pictures have more chance to attract the companies, they trust the applicant more.
  • Add a header on your first page and summarize your application.

Concerning the cover letter:

It should answer the question: « why are you the best suitable profile? »

Through your e-mail, we know basically the reason why you’ve applied. This is time for you to clearly show us you’re the chosen one! #starwars.

The general aspect should be simple, easy to read and professional. Don’t forget to transform your .DOC into a .PDF file.

The content of your cover letter should be different than your e-mail. Highlight some aspects of your personality and experiences that could match with the job offer. Your aim is to convince the recruiter. You applied to get a positive answer, right?

Another tiny detail: make sure your phone number does have a professional voicemail, your Skype ID is as your email address: neutral and you have a correct appearance on Social Medias.

Make the difference

Because you are different!

Obviously you should check the requirements of the internship offer and try to be realistic when you apply for it. And if you decide to, show recruiters you are 100% trustworthy! Prefer to send few elaborate and unique applications (where you spent time to prepare them and your relatives or teachers proofread them) to 50 “clone-resumes” to random companies. “It’s like beating a dead horse”; you will probably become part of the crowd of Curriculum Vitae and not get the results you expected.

Make a unique CV and cover letter as if we were meeting you on your best day. You can follow some examples on internet or ideas from your friends but never « steal » their ideas, keep you precious identity!

Thank you for reading!

We know, we said we won’t be too long and “merely highlights what is the most important” but we wanted to give you our opinion on the subject and hopefully help you to enhance your application and increase you chance of success in your internship or job search for Vietnam.

We hope you found this article useful. If you have some questions or information you believe it could be great to add, don’t hesitate to use the comment section below, contact us directly via our contact-page or on Facebook and LinkedIn. And if you know some people that might need these advice, feel free to share our article on Social Medias and follow us!

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